Office Manager. Official duties

In the position of "Office Manager" most employers see an employee performing a fairly wide range of responsibilities. The purpose of introducing this unit into the staffing table is to ensure the uninterrupted operation of the office or even several services responsible for this. If you do not need an ordinary secretary, answering calls, accepting mail and visitors, then, of course, an office manager is a manager, since this employee needs certain powers and authority. Without this, he will not be able to effectively carry out the duties assigned to him.

As part of its main task, the list of responsibilities that an office manager must perform must cover at least five areas. At the same time, it should be understood that the office is not a room where the chief is sitting, but a place where administrative and managerial functions are still being performed. Therefore, their quality and timing of implementation will depend on how the work of the office manager will be built.

Managerial duties. They include planning the work of the office, organizing its structure, managing employees, introducing a corporate culture, developing a policy of communicating with counterparties and monitoring its compliance.

Administrative functions. They cover the organization of office work, the establishment of relationships between services, the distribution of office space between employees.

Business responsibilities. The office manager should organize the purchase of office equipment, office, supplies, household equipment. In addition, it must ensure the cleaning of office space, maintenance of office equipment, timely payment of utility bills, rent, etc.

Control duties. This area of activity includes conducting audits, audits, inventory of material assets, documentation.

Reporting. They include the preparation of reporting documents (information) for the manager.

Depending on the size of the organization, this employee can be a separate executor with leadership powers (for small firms), and may lead an entire service. At the same time, the head of the organization should understand that the desire to universalize employees, imputing to their duties things that fall within the competence of other services, is not always justified. For example, do not load such an employee with accounting, personnel management, etc. Such mixing usually adversely affects the quality of the work. The reason for this lies in the fact that these duties are much broader than the responsibilities for securing the work of the office, they permeate the entire organization as a whole. Therefore, when making a resume, the office manager should place emphasis on work experience and skills in the above five areas of activity, rather than spread them into too wide a range of duties, often not related to office maintenance. At the same time, an employer who is looking for a qualified employee in this field should not forget why this employee is needed for him, and not put forward redundant, non-core requirements.