How to write an email? Text, email address

Despite the fact that the means of communication on the Internet are progressing, to this day one of the most popular and significant is the communication via e-mail. This way of communication has been around for a long time, but there are new users on the Net who are not familiar with it, and therefore they are in search of instructions for working with e-mail.

Email

This kind of communication on the Web appeared in the distant 1965, when the first Mail was created to send text messages. The principle of e-mail is similar to that in real. The same minuses and pluses, familiar terms. The main advantages of this method of communication are simplicity and sufficient reliability (for some reason it is still the most common and common today).

Creating a Drawer

First of all, in order to send a letter by e-mail, you will need your own box. It's quite simple to start it, but already at this moment many are lost. The electronic address (box) is the name (chosen by the user), the symbol "@" and the domain (example: your-name @ domain-name). In order to have such an address, you need to contact one of the postal services offering such services. There are many, but there are a number of popular ones, such as:

• Gmail, developed by Google (actively used around the world).
• Yahoo Mail is one of the divisions of Yahoo (used mainly in the West).
• Mail.ru - domestic postal service.

Each service offers a simple registration procedure. Also, each has a number of features, but the idea and basic functionality are identical.

If you own an Apple device or a smartphone on Android, then you probably already have your mailing address. So, both systems ask to be registered at the stage of inclusion. On Apple devices this is the address of the format someone@icloud.com, on Android boxes are created from Google format someone@gmail.com. Pay attention to this.

Possible problems and caveats

Having created your box and having started work, be careful. Despite the fact that modern postal services are quite well protected, it is quite possible that you will encounter spam attacks, various advertisements, and scammers. Mail is not an encrypted method of communication on the Web, and therefore, before sending an e-mail, make sure that you do not include important data in it (credit card codes, logins and passwords, other confidential information).

Using e-mail clients

If you actively use mail or plan to do it, then for convenience you can get a specialized program. Usually such are already available in the system, for example, Outlook in Windows or Mail on Mac OS X and iOS. In this case, it is enough to open the program and enter the data of your mailbox (previously registered on the Web). This is especially true on mobile devices. Mobile mail clients are easy to use, as you can write an email right on the go and receive a notification of a new message too.

Popular customers:

• Thunderbird is a cross-platform client that runs on almost all operating systems.
• Outlook is a client developed by Microsoft. Can be installed on Windows, as well as on all mobile systems.

How to write an email?

After completing the registration procedure and hitting the interface of the mail service, find and click the "Write a letter" or "New mail" button. Before you will appear a number of lines, which should be filled before you send an email.

The first column is "Recipient" or "To": here you should specify the email address of the person who needs to send the letter (there can be several recipients, they can be alternated, leaving spaces).

Below you need to specify the subject of the letter, this is what the recipient will first encounter before seeing the text of the letter.

Below is the text field. Here we write everything that we want to say in the letter (if necessary, you can also attach files, but not all services provide such an opportunity).

That's all, just press the "Send" button, and the letter will go to the addressee.

How to write an e-mail correctly?

As with ordinary mail, you need to understand who and what you write. In this regard, there are a number of rules and even postal etiquette. It's one thing when you write a letter to a close friend or relatives - in it you can specify anything, choose any topic, add smileys, use the familiar slang and Internet shortcuts. Business correspondence is another matter, in fact it should be reserved and take into account a number of moments on registration.

How do I write an e-mail to my boss, colleague or teacher? Start with the topic: it should be not only brief, but also maximally informative. If it is related to work, then specify it in the topic (example: problem with project number 34). Do not leave this field blank.

If this letter is to a boss, an unfamiliar colleague or a stranger at all, you should start with an official greeting. As a rule, it is enough to treat "Dear (aya)" and the name (surname and patronymic at the discretion).

Expressing thoughts, try to provide as much information as possible and keep within the minimum amount of text. You still write on the case, which means that it makes no sense to paint everything on three pages and curry favor with the recipient. At the same time, do not use unnecessary abbreviations if they are not related to work (the use of abbreviations is not forbidden). Slang and smiles are forbidden, it's obvious.

Do not ignore literacy. An important feature of e-mails is that they can be more voluminous than, for example, SMS. You have time to double-check everything. Your letter should be understandable and competent.

The final part of the letter is your signature. There are several options, but the main one and the win-win is "Sincerely, (after you indent and indicate your name and surname)." Often, more complex and informative signatures are used that specify the place of work, position, photo, phone and other means of communication It all depends on the policy of the company, your position, and, in general, the desire. Do not leave a signature: "Sent from the iPhone" is already a mauveen.

Instead of concluding

That's all, this is a series of simple rules that will help you understand how to write an email without waste of time and nerves. Besides, now you will not get into an absurd situation, and your letters will be accurately read and delivered.