Everyone at least once in their lives starts a work record. The main purpose of this document is to record the employee's length of service throughout life. It can be considered a documented memo of a person's professional activity. Labor keeps a lot of interesting information about the employee, so when you are installing in a new place, the employer, among other documents, first of all requires you to provide the work book. It is a confirmation of earlier education and professional skills. Given all of the above characteristics, we can conclude that this seemingly unpretentious little book, after the passport is considered the most important document for a person.
When employing a citizen, he passes his workbook to the management of the enterprise. She is kept in the personnel department all the way up to the dismissal of the employee. In accordance with the requirements of personnel records management, an order for the company appoints an employee responsible for the accounting, management and storage of work books for all employees of the organization.
Sometimes a person has a need for some reason to provide a work book for confirming employment in one organization or another. According to the approved rules, the responsible employee of the enterprise has no right to give this document to the employee before the dismissal. There is only one way out of this situation. An employee can be given a copy of the work record card, which completely replaces the original and can be left at the place of demand. In order to receive it, the employee is obliged to write a statement in an arbitrary form asking him to give him a copy. And in the statement it is necessary to indicate the reason for which a copy of the workbook was needed. For example, a person wants to take a job in another company for a part-time job, but the work record book of any employee must be stored at the main place of his work; therefore, instead of the original, a copy of the workbook must be issued within three days. This is done quite simply. On ordinary A4 sheets, all the completed pages of the original, relating to the work information, including the cover page, are copied . Pages are stapled together and stitched. On the last page an additional entry is made in the information about the work of the following content: "It is working till now". Records are assigned to the next number, the date of issuing a copy of the work record is indicated, and below is the signature of the responsible employee with the decipherment of the post and surname. A copy of the work book is almost ready. But that is not all.
Each page of the copy must be certified. For this purpose, the inscription "Copy is true" is made. Under it is the signature of the employee who certified the copy with the decryption of the post and surname. It does not have to be the head of the enterprise. The head of the human resources department or a specialist who manages personal records can certify. The ready-made inscription must necessarily put a round seal of the company-employer. All stitched pages are numbered, and on the last of them an inscription is made "Sewn, numbered and sealed with so many" pages ". This certified copy of the employment record fully confirms the original and can be provided on demand to any organization. Such a document is often requested by banks when making loans to confirm the client's solvency, but this reason is not the only one.
Recently, people began to travel abroad more often. The occasion is very different: an invitation to visit, business trip, rest and so on. For traveling outside the country, a citizen must necessarily obtain a foreign passport. In some countries it is not necessary, but we still need it. For registration of the passport in the Federal Migration Service it is necessary to provide a whole package of documents, among which there must be information about the place of work. Now, when registering a new generation passport, all working citizens fill out a certain form application for issuing a foreign passport, one of the items of which prescribes all their work activities for the last ten years. The application is certified with a stamp in the personnel department at the place of employment. The seal is valid for one month. Non-working citizens perform the same procedure, and instead of certifying the data, the specialist of the human resources department is provided with the original work record book. Under the new rules, a copy of the work book for a passport is not required at all. This adds work to the citizen himself, but reduces the workload of the company's HR department and streamlines the migration service workflow.