To help the accountant: submission of reports electronically

In order to reduce the burden during the reporting period, tax inspections strongly recommend switching to the submission of declarations electronically. This method significantly saves time for taxpayers and greatly simplifies the reconciliation of necessary payments and charges.

Electronic reporting has several advantages

The reporting, sent by electronic communication channels, has a number of advantages over paper documents. Despite the fact that the services of a specialized operator will have to give a certain amount of money every month, the submission of reports in electronic form is beneficial for the company.

First, if the electronic document does not need to be duplicated on paper, then the costs for stationery and the archiving of reports are reduced. Stored reports are also stored electronically and, if necessary, printed out from the program. Secondly, postage costs are reduced and there is no need for courier services. All these cost items are an important part of the cost of goods or services performed by the company.

When submitting a declaration through a specialized program, there is no need to carefully check each figure. In case of discrepancy of digital ratios, the program will prompt itself where to look for the error.

Tax reports in electronic form are always submitted on actual forms, as all changes in legislation are constantly uploaded to the program. When the old form is loaded, the system will report a format mismatch.

Additional possibilities of electronic document circulation

The connection to electronic document management gives companies a number of advantages that will be very useful in their work. Users of the system have the opportunity to receive extracts from the register of legal entities, order certificates on the absence of debts, conduct desk audits remotely. Reporting in electronic form significantly saves the working time of the accountant and allows you to be aware of all the changes associated with the receipt of documentation and payments.

All sent reports are sorted by the dates of dispatch and calendar periods. Also in the program all business correspondence received from funds and controlling bodies is stored. In order to protect electronic information, the program makes a backup, and in case of a failure - the restoration of lost data.

What is attractive about electronic reporting?

For the convenience of working with electronic document management and attracting new customers, specialized operators offer such a service as the sending of SMS notifications in the event of messages or changes in the status of the presented reporting. Also, to optimize the work in large accounts, a multi-user version of the program is installed with the ability to submit several reports at the same time.

Regardless of the form of ownership and the type of accounting, users can form any unformalized requests to the funds and the tax inspection. According to the procedure for processing the received documentation, the taxpayer must receive a response on acceptance of the document and forwarding it to the executive department.

How to become a user of electronic document management?

In order to become a participant in electronic document circulation, it is necessary to conclude an agreement with the tax inspection. The document will describe in detail the conditions for data transfer, the procedure for resolving disputes. After that, the company chooses a specialized operator, which will carry out the data transfer.

Reports transmitted via communication channels must be signed with an electronic digital signature, which can be obtained from the certifying center. This key allows you to accurately identify the incoming documentation. EDS has a certain period of validity, after which the key is updated and prolonged remotely, the submission of reports in electronic form is resumed. Such a measure was invented for security and additional protection of information.

Depending on the size and needs of the company, you can choose the most suitable package of services. If the company only issues a quarterly and annual report, then there is no need to buy the full range of services, providing for the monthly delivery of documents. Also, the taxpayer has the opportunity to use the services of a third-party organization that handles the delivery of reports. In this case, you do not need to sign a contract with the operator and purchase a computer program.

For more information, you can refer to the official websites of the regulatory authorities and read detailed instructions and recommendations there. For example, it is possible to submit a report in the FSS electronically for free, having received a personal digital signature.

Submission of zero reporting in electronic form

Zero reporting should be submitted on a general basis with the main documentation. Despite the fact that there are no accruals in the documents, for failure to provide such documentation to the organization, a fine will be imposed. Reporting in electronic form greatly facilitates the work of the accountant and saves time. In addition, this method disciplines the taxpayer and helps avoid penalties. This is especially important at the beginning of the company.

Reporting to the pension fund for two minutes - it's real

Accounting reports that are submitted to the Pension Fund are the most important, because on the basis of the submitted data, the fund receives information for calculating future pensions. The report to the FIU in electronic form is submitted through a specialized telecommunications operator and signed by the EDS. The sent calculation is preliminary accepted for verification, and in case of an error, the fund notifies the taxpayer. Such communication helps to rationally use the working time and correct inaccuracies on time.

The annual report is a rather difficult time for any accountant. With the advent of electronic documentation, everything has become much simpler. Every year the number of users of this service is growing, so companies that have not yet connected to electronic document management should hurry.