Rules of Conducting the Inventory

The general rules for carrying out the inventory provide for the establishment at the enterprise or in the organization of a permanent commission whose task is to periodically conduct a census of property. In cases where there is an audit commission in the organization and with sufficiently small volumes of production, it is permissible to keep the inventory in the jurisdiction of the audit team. If there is a large amount of work for the inventory of financial obligations and property, the creation of working inventory commissions is mandatory.

The commission includes representatives of the administration of the enterprise, accountants, auditors, specialists (economists, engineers, technicians, etc.). The rules for carrying out the inventory require the presence of all members of the commission in the procedure, since otherwise its results will be declared invalid.

The main stages of the inventory include the preparatory phase, the verification phase and the final analytical stage. The first stage is accompanied by orders on the appointment of a permanent and working inventory commission, an order to conduct an inventory, and receipts of materially responsible employees. The second one - acts of measurement and calculations; Acts of inventory; Inventory inventories. The third is a reconciliation checklist; A summary act, an act of control verification of values; Book of registration of control checks.

Before the beginning of the inventory it is necessary to obtain all the recent income and expenditure documents that indicate the movement of material values. The chairman of the commission should endorse them and make a note "Before the inventory", which serves as a basis for identifying the remaining property at the start date of the procedure.

Financially responsible sign the receipt that at the beginning of the event all documents for material values are put in the bookkeeping department, the values are entered in, and those that are out of circulation are written off as expenses.

The commission shall ensure the accuracy and completeness of the verification of all data on balances of fixed assets, financial liabilities, goods, stocks.

The inventory rules require that the head of the enterprise create conditions for carrying out the inspection in a timely manner (provided by people for re-weighing cargo, moving valuables, necessary equipment, appliances, containers, etc.). Verification of the actual availability of audited material assets should be carried out with the obligatory presence of persons responsible for it.

The timing of the inventory is appointed by the head of the enterprise, except when it is mandatory (on the eve of the preparation of the annual accounts, before the transfer of property in rent, with the change of material responsibility, the detection of theft, etc.).

Inventory rules require that during the inspection, if it passes more than one day, when the commission leaves, all the premises in which the valuables are stored are sealed. Documents should be stored in closed cabinets, safes.

If errors are found during the inspection, they should be immediately reported to the chairman. The commission shall verify the facts found, in case of confirmation, eliminate mistakes in the manner prescribed by law.

After the completion of the inventory, verification acts of checks of its correctness can also be carried out in the working order. In periods between compulsory inspections at enterprises with a large number of valuables and funds, selective inspections may be conducted on the instructions of the manager. Such checks are called interinventarizatsionnymi.