Operational information: receipt, management, storage

What is operative information? Where is it used? What features of its application exist? These and other similar questions will be considered in the article.

In general and general

The fact that information can be transmitted over a distance is unlikely to be objected to. And it can be found in inanimate nature. It can take a different form. So, it is possible to judge the features of different years on the tree rings, DNA and RNA allow you to inherit the shape and appearance of your ancestors. There is also operative-search information, which searches for lost, criminals, stolen people or material values. It can take various forms, depending on the area where it is used.

Three types of operational information

Conventionally, the following types are distinguished:

1. Information is fact. In fact, it is a model of a real situation, process, object.
2. Information is a prototype. This includes everything that reflects the content of the process, the object or the situation that is created.
3. Regulatory information. This is data that has been worked out and recommended for permanent use. Examples include standards, standards, templates and norms.

Between these three types of information there are relationships that help to eliminate uncertainty and can make effective decisions. So, normative data are the embodiment of experience, scientifically sound decisions and the basis for the protocols of the future situation (object, process). During activity, information about intermediate and final results is compared. It can be represented as:

1. Administrative Regulations. An example in this case are working and job descriptions.
2. Norms, standards, normals, norms, laws.
3. Technological maps of operational (production) processes.
4. Characteristics of objects and subjects of the external environment.
5. Information about labor, material and financial resources, as well as operational information about their information.

It is necessary to ensure that the most relevant information is present, which has targetedness, timeliness, reliability and completeness. This is especially important in modern conditions. Now we are suffering not so much from the lack of data as from the abundance of useless and unnecessary information. Therefore, it is necessary to learn to separate it from the necessary characteristics to master the situation.

Media

Keeping of the operational information provides, that it somewhere should be located. The carriers can be:

1. Reports, reviews, notes.
2. System of paper and electronic document circulation.
3. Databases, information repositories, reference books, libraries, catalogs.
4. Automated control and design system.
5. Records of workers.
6. Internet resources like corporate websites, e-shops, mailing.
7. Information pages located inside local networks.

The most expedient is the creation of an integrated data system, on the basis of which it is possible to engage in the automation of the activities of specialists and managers. The availability of such tools allows creating a single corporate information space, which positively affects the effectiveness of the activity.

Working with data

If there is a desire to improve the quality of management, then it is necessary to prepare well for the processing of information. Initially, it requires an audit. It will identify the problematic areas where conflicting or false information appears. It also allows to find out what the IT department and / or analysts are doing, why the deadlines are delayed and there are no visible results when solving the tasks set. Then, the necessary procedures and work rules should be developed and implemented in order to generate operational indicators and situational reports. It is also necessary to develop common standards. So, a common situation is when operational information is needed, but its receipt is hampered by the comprehension of the received data. In such cases, standardization will eliminate this problem and increase the rate of exchange of analytical indicators and decision-making. It is necessary to monitor and ensure that correct and consistent information is available. The availability of special software models allows you to obtain factual data about the position of the company and all processes occurring.

In economic activity

Data is of the greatest importance here. Operational information is used to make decisions on which stability, continuity and continuity of the conducted economic activity depends, as well as the fulfillment of planned indicators. This can all be realized through a system-structural approach. In this case, the most interesting is the organization itself, as well as the individual elements. If attention is focused on business processes, then we have an implementation of the process approach. In this case, create information flows of data that are involved in its maintenance. They act as explanations of individual moments. Rapid acquisition of information performs a number of important tasks in the matter of ensuring the continuity of work. Take, for example, the situation with the warehouse of raw materials. If the time is not replenished, production can stop. And this can not be allowed in any case. It is impossible to exclude both a hitching and a human factor. Therefore, the best option is when the supply department is notified automatically with a decrease in the amount of resources. And she also ensures that this message is not ignored. In such cases, however much operational information is received, everything can be monitored and tracked. If only there was enough room on the server.

In nature

Operative information in the environment is one that is transmitted through various mechanisms, but can be extracted based on genotype or phenotype data. As an illustration of the first example, data that contain DNA or RNA can be cited. They influence the structural basis of biological formation. The phenotype is the ring of trees mentioned at the very beginning of the article. That is, only the general mechanism is known, but the details of its implementation or the embodiment are hidden behind the veil of secrecy.

Operative information of public institutions

Obtaining accurate and reliable data is important not only in the field of entrepreneurship. These moments play an important role in social processes. For example, if a natural disaster happened in a certain region of the Russian Federation, then information about it should be quickly transferred further, so that the necessary resources for eliminating the consequences were allocated. Also, when laws are enacted, care must be taken to ensure that all responsible employees are informed of the changes. In such cases, it is necessary to effectively manage information. An example is the service (management) of operational information and international relations of the FSB of the Russian Federation.

Data transfer in a social environment

How can I not remember the rumors! How much they could do! It was only to launch and spin a rumor that some company would collapse, as it happened, and even strong organizations did not experience panic. Therefore, operational information can be a serious weapon. And you do not always have to believe what you can hear on the street. After all, there can be a refutation, which will show that the information is untrue, but the damage from it can not be repaired. It should always be remembered that the data disseminated in the community are not tested, and sometimes can be deliberately falsified. That is, treating them from a position of complete trust, as possible at a commercial enterprise, is reckless. Any operational information should be checked by each person from the position of logic and facts. In addition, we should try to pay less attention to various problems that do not relate directly to man. So, if a stranger is unlucky, he slipped and was injured, and one of his friends tells about this, the value of this information is close to zero. And it can be ignored. Do not forget that there is a lot of low-value or even "junk" information. But if it became known that money was allocated to repair the road near the house, but it was not held, and the responsible person has a new car - then this is the reason to start acting actively. And this is important information, because the funds were literally stolen, and if you do not talk, you will have to pay after that for repairing your car.

Other specific moments

Where else can we talk about the availability of operational information? In general, there are a lot of answers to this question, but in the main they are the constituent parts of the previously considered moments. Therefore, let's say a few words about the receipt, management and storage of information. The first and most important thing is to ensure that the most important data comes without any problems. In addition, it is necessary that they be truthful. But more or less this process can be organized in well-controlled small associations, such as commercial enterprises. In the management plan, care should be taken to ensure that the information immediately reaches the right person, or at least with a minimum number of intermediaries. And it should be stored in such a way that it can easily be extracted and used.

Conclusion

Operational information is an important element of the processes that are constantly occurring. It allows you to recognize the most accurate and real data at a certain point in time, which can not but affect its importance. After all, as they say, the one who owns the information owns the world. And structured and ordered data make the management process even easier and more enjoyable.