How to correctly write a thank you letter to an employee

There is nothing more appropriate for recognizing the merits of a member of your collective than a letter of thanks to an employee who has made a really meaningful contribution to the common cause.

Business etiquette, if it is strictly observed, contributes to a large degree to a clear and organized work and a transparent relationship between employees of one company or between several companies, so most official papers have strict designs. However, a letter of gratitude to the employee is created in a free form, in order to note the particular merit of a person. The only requirement is the business style of the document.

Typically, the text of a letter of thanks to the employee is typed on the letterhead of the firm and expresses gratitude for certain services provided, additional services, attentive attitude towards clients or special achievements on the work path. An excellent reason for the delivery of the message will be the threshold of the holiday, a memorable date or an anniversary.

This type of official paper has two main functions. First, directly expressing gratitude and showing a culture of business communication, and secondly, you can use a thank-you letter to an employee as a reward, if it is stipulated by the organization's charter.

To make it easier to make a document, below is its approximate content. Despite the absence of strict regulations, the following standard expressions should be used: "sincerely grateful", "thank you", "let me thank".

The structure of the letter contains certain points:

1. A cap. It is about a person or an organization, from which gratitude is expressed. This item is not always present.
2. Appeal. Indicate either the name of the employee, or the name of the company, if the letter is addressed to the team. Before the name and patronymic of the addressee, use the epithet "respected", do not call it "expensive", "respectable" and use other synonyms. The words "gentleman", "citizen" in circulation will also be superfluous.
3. Directly the text expressing the purpose of the letter. First, give an excuse for this thanks. For example: "I express my gratitude for the overfulfillment of the sales plan in March by 100%". Also list the personal merits of a particular employee when performing a specific task. Be sure to note how much you appreciate the devotion of a person to the cause and his diligence, as you hope for the professional success of the employee in the future.

If the occasion for the letter of thanks was the jubilee of a subordinate or a professional holiday, find out more about the work activity of a person and use the data to compose the text. You can also note the number of years that the addressee worked in your company, and the positions that he had to occupy during this time. Describe how much his colleagues appreciate, and for what qualities (it should be clarified with those who are closest to this employee communicates at work).

1. Author's data: name, surname, signature.

In addition, in the upper right corner of the form is traditionally the stamp of the organization.

Letter of thanks to the employee (sample)

__________________________________________

To the director of hotel "Uyut"

Vorobyevoy O.V.

Dear Olga Vladimirovna!

Your hotel has provided its territory for conducting business training by our company. You and the employees of your hotel have been created ideal conditions for comfortable work and rest of its participants. We express our gratitude to you and the employees of the hotel. We hope for further cooperation.

Yours faithfully,

Business training organizer

Soloviev SS

_________________________________________

Handing a thank-you letter to the employee, the head of the company gives him an additional bonus for the device to work in the future. If their ways are dispersed, the chances of a good position in another company increase with the amount of thanks from management in the previous place.