Participation in tenders: step-by-step instruction, necessary documents, conditions

The development of a system of tenders has been observed in Russia since the end of the last century. The concept of a tender is equivalent to the concept of a tender. The meaning of it - in the search for the performer on state orders on a competitive basis. All the regulations of this system are prescribed in the federal law on procurement. With the winner there is a contract for any work, services or delivery of goods. Today we will talk about what is needed to participate in tenders.

What are the tenders

Such competitions can be open and closed, conducted in one or two stages. In addition, there are varieties of specialized closed tenders, single bids and quotes.

What does participation in competitions? The winner is given the opportunity to receive a profitable large order, and if this is a start-up company - to declare itself in the market. Many are frightened off by the rather complicated procedure of participation, but it is quite possible for them to understand it. Of course, beginners often need help, a practical guide that explains what and in what order to do. Have you decided to participate in tenders? Step-by-step instructions will have to come in handy.

Why is it profitable?

Information on where and what tenders are planned to be held, is constantly present on specialized websites and in the media. When the tender is announced, the tender commission begins to consider the applications of the applicants.

For small and medium-sized businesses, there is no activity in bidding for government contracts - many seemingly complex problems. It does not take into account that the lion's share of municipal budgets is distributed today, as a rule, through tenders.

State orders are no less effective in supporting business than benefits and subsidies. In addition to the customers of the municipal and public sector, the law obliges to transfer at least 10% of the volume of work and deliveries of goods per year to entrepreneurs.

Electronic auctions

Unfortunately, only large companies are seriously engaged in tracking prospective tenders for themselves, and all because of the need for maintaining a special service for this.

State order is placed in different ways - in the form of request for quotations, purchase from a single supplier (performer) or by bidding. The latter method is the most common.

Now most of the orders from the state are placed on electronic auctions, their share - over half of all trades. Such measures are recognized as an effective means of fighting corruption due to the anonymity of the participants, great competition and the availability (as they say, transparency) of all information.

Participation in tenders: step-by-step instruction for beginning businessmen

Let's consider what is participation in an electronic auction.

First of all, a suitable auction should be "calculated". To do this, you need to carefully read all the notices about holding similar events, regularly calling for this on the official website, which has the status of the all-Russian and publishes announcements about future trades 7-20 days before a certain date, which serves as the last day for submitting applications. Your desire to participate in the selected tender, you must specify exactly in this period - later your application will not be accepted for consideration.

Officially, there are five federal sites for electronic trading, on any of which you will find a search form of interested auctions and a register of all tenders. Also the summary information is easy to receive on the official site of the Russian Federation, which is devoted to placing orders.

What you need to participate in tenders

Next, you should receive an electronic digital signature (abbreviated as EDS). It is bought in one of the accredited on the chosen electronic platform of special certification centers. The process of obtaining it will take several working days (2 or 3). The signature gives legal status to the electronic document and fixes the material liability of the participant.

But the EDS alone does not guarantee that you will take part in tenders. The step-by-step instruction contains, besides it, the concept of accreditation. That is, to participate in the auction held by a particular venue, you need to be accredited on it. Each of the five sites has its own accreditation. To do this, a special form is filled out on the site's website together with an application for opening an account. A number of documents are attached. Which ones? This is an extract from the Unified State Register of Legal Entities (if you are an individual entrepreneur about an extract from the USRP), a constituent document, a power of attorney authorizing participation in these trades, a document appointing a leader (decision or protocol) with the organization's stamp, a card scanner with company details.

Further actions

In five days, the operator will review the application and give a response about access or denial (in the latter case - with explanations of the reasons). The number of retries is not regulated, but each of the applications will require a five-day review period.

Successfully passing the accreditation, you get at the disposal of "Personal Cabinet", from which you will conduct all further actions.

The next mandatory step is to replenish your own account on the trading floor as a guarantee of participation in the auction. The amount is fixed - for small entrepreneurs it is usually 2% of the initial amount of the order (its maximum). In other cases, it is about five percent. Money can be received back after the account is unblocked (at the end of the auction).

Applying

Now the participant can apply. To compile it you need to approach it very responsibly, having carefully studied the entire documentation of the auction. The first part, anonymous, is to confirm the participant's consent to supply the necessary product (service) with a detailed description of them. The second part contains the most detailed information about the participant with the application of all confirming certificates and licenses.

In addition to the application form, the application for participation in the tender must include the fullest amount of estimate and settlement documents, where the tabulated form shows the cost of materials or services, together with VAT at the time of bidding, detailed decoding of additional costs (transport, design and survey). , As well as taxes.

What to remember

The given application is automatically equal to the agreement to comply with all the conditions of the customer. In case of impossibility to perform them, the executor should withdraw the application. It is not accepted from the participant after the deadline set by the auction organizer. Refusal to participate in the tender (withdrawal of the application) is possible only until a certain date. The deadline for admission can be extended by the tender commission, which the applicants are notified about.

When the deadline for the submission of applications has expired, the customer considers their first parts, the results of the examination are formalized in the form of a protocol that the operator of the site must inform to all participants within a specified time. So you will find out whether you are admitted before bidding or not.

A little about the process itself

What are the main points you need to know when planning to participate in tenders? A step-by-step instruction says that in the bidding process itself, two concepts are most important: the step of the auction and the time left before its completion. The first indicator is strictly fixed - it is 0.5% of the maximum initial price (as the law says). Go to the next step with an interval of 10 minutes, for which the participant must decide - to offer a lower price or not.

Offer proposals with a price greater than or equal to the previously offered, participants are prohibited. Also under the prohibition of a proposal with a zero price. "In advance" to understate the price by more than a step (below the minimum at the moment the proposal) is also impossible.

Completion of trades

If the proposed last bid was the lowest rate (within ten minutes of more profitable offers did not arrive), trades on this are completed. The protocol with the results in the automatic mode is formed almost instantly, each participant appears in it only under the assigned number.

Who exactly won the tender, will be known only after the auction. The customer will receive the second part of the winning application containing the requisites of the successful bidder. He will be sent a state contract, which must be certified electronically at a certain date.

What's next?

In addition, the sum of the contract's monetary security must be provided, which by law amounts to 30% of the original maximum price. This is done in the form of a bank guarantee, or the funds are credited to the customer for a temporary account.

Experts believe that by participating in tenders, any company gets important advantages. And although the system of tenders in its present form is far from perfect, it gives a chance for beginning entrepreneurs to reach a large customer and increase their own status in the market.

The choice of bidding should be treated reasonably, not seeking to cover all offers. In case of failure, you should not get upset - you have acquired a serious business experience.

What is typical for commercial bidding?

Unlike the state, commercial tenders are arranged, according to the norms of the Civil Code of the Russian Federation, the procedure for their implementation is established by the customer independently. When they are carried out, the same principles are applied, on which state bidding is based. But there are more competitive procedures - in the form of an open tender with or without a preliminary selection, a closed, two- and multi-stage competition, price requests, competitive negotiations, procurement from a single source, etc.

Thus, commercial tenders are mostly conducted in the same way as state ones. The difference is only in the strict regulation of the latter by the legislation. The form of private trades is freer, and they are focused on the documentation of the companies-customers themselves.

A single and universal law, on which the organization of participation in tenders of this type is based, does not exist because of the huge variety of individual business spheres, each of which has its own specificity.

Building tenders

If the activities of your company are related to the supply of construction materials, construction equipment (excavators, cranes, bulldozers) or equipment, as well as the implementation of land for construction purposes, you will need serious customers.

And this means that the firm should take an active part in the relevant competitions. Surely you would like to conclude a long-term contract with a large customer. Then take part in tenders for construction. The principle here is the same: you study the rules for conducting a suitable auction, form a package of documents consisting of an extract from the Unified State Register of Legal Entities, copied and certified in tax constitutive documents (together with the charter) and an order to appoint a chief accountant, evidence of the existing experience together with copies of financial statements For the last period, as well as copies of the passports of all the official representatives of the supplier and the certificate of the state registration of the enterprise. On someone who will officially represent the interests of the firm at the auction, a power of attorney must be issued for participation in the tender.

Do not forget that the application must be in cash. If there is no available amount in the company's accounts, it is entitled to use a tender loan.