Minutes of the meeting of founders: when it is needed and why

The minutes of the meeting of founders are necessary when a decision is made to establish a commercial or non-commercial organization. As a rule, it is made up when there are two or more participants. Such a protocol of the meeting of founders, in addition to the decision to establish an organization, may also contain an approval of the valuation of tangible assets invested in the authorized capital. For example, equipment, furniture, building, raw materials, patents and the like. Although it is not a constituent document, it is necessary to compile it.

In the future, this document is required to manage the organization, when any issues go beyond the powers of its leader. They (powers) are defined by the charter, the position of the director, the employment contract. In addition, the minutes of the meeting of founders are necessary for the appointment of the company's director. At the initial stage of the functioning of the organization there is a certain identity of two concepts. In particular, the founder and the participant are one person. In the future (with the sale of shares), this identity disappears. That is why the minutes of the meeting of founders after that should be called differently.

In the future, participants can take a fairly wide range of decisions. All of them, as a rule, should be recorded in the minutes of the LLC. In particular, this may include issues related to the increase of the authorized capital, the distribution of profits, the payment for the work of the director of the organization, the receipt of a large loan, the approval of a number of documents regulating the company's activities, issuance of bonds, reorganization.

The form of the minutes of the meeting must contain several mandatory details. Their absence in the future may adversely affect the objectivity of the assessment of the situation in some proceedings. First, the title of the document, the name of the company in it must fully comply with the charter. In addition, there must be a number and date. This is especially important in case one solution changes the position of the other. You also need to specify the venue of the meeting (city or other locality).

After the title, participants (founders) present at the event are usually listed. If they are not themselves, but their representatives, then it is necessary to make a reference to the power of attorney, write its details and the notary's information. Also the name is indicated. Secretary (his position in this organization). Then comes the agenda of the meeting. Usually, her questions are listed in terms of importance.

Next comes the administrative part of the protocol. The number of its sections corresponds to the number of issues on the agenda. Each of them includes a description of the one who made the main report, if there are additions (changes), their essence and name are indicated. Who offered them. Then the data on the voting of participants is given. The result is a solution. For unambiguous takings, it must be clear, clear and without florid phrases. The protocol is signed by all present participants (founders), the chairman and the secretary.