How to make content in "Word 2007". Automatic Content Features

Those who need to work with voluminous text files often have a question about how to make content in Word 2007. The creation of manual content is very laborious, in addition, with the slightest change in the formatting, volume or composition of the text, page numbers in such content need to be reconciled. Meanwhile, it's very easy to do this automatically.

Automatic Content Features

The automatic content in Word 2007 is a list of headings and sub-headings. This list differs from the usual with the following features and features:

• The list is compiled by the program, page numbers are automatically inserted.
• Each line in the list is a link that allows you to dynamically move to the corresponding part of the document. Pressing the mouse on the title while pressing the Ctrl key moves to the corresponding section.
• The list can react to changes in the document. If the chapter that originally started on page 56 has moved to page 57, it's enough to update the content so that the page number changes (the cursor on the content area - the right mouse button - "Update Table of Contents"). The same concerns the names, number and order of sections, chapters and paragraphs.

Marking Headings and Subheadings

Before making content in Word 2007, you need to prepare the text by labeling the headings and subtitles. Marked by a specific style or level, text fragments can be read by the program as content elements.

Select the title, go to the "Home" tab in the program menu, find the "Styles" group. Select the "Heading 1" style. Labeling is done. Similarly, mark all the titles of other sections or chapters. If the content refers to two levels (displaying both headers and sub-headings) or more, select and label each subtitle one by one with the appropriate styles ("Heading 2", "Heading 3", etc.).

An alternative way to markup is to use the "Structure Levels" tool ("Links" - "Table of Contents" - "Add Text" - select a level). In general, for the different purposes, both the first and the second variant are used, and the chosen method has practically no effect on how to insert content in the "Word".

When marking chapter titles, their formatting changes according to the default settings. These settings can be changed, but it's even easier to re-format the already tagged title, and then use the Format By Pattern tool (the Home tab, the Clipboard group) to change the design of all the other headers. By the way, you can also mark the headers with this tool: just mark and format one header, and mark all the others by its type.

Additional benefits of automatic content

After marking the document, it will be possible to track its structure using the "Document Scheme" option. It allows not only to clearly represent the composition of the text, but also very quickly to navigate through it.

Go to the "View" tab, in the second group "Show or hide" find this option and tick. To the left of the document, an additional area appears, in which the headings of all levels will be reflected. When you click on the title, the cursor moves to the corresponding section of the document. This is a very convenient function, which is difficult to overestimate when working with voluminous texts of complex structure. The same function will help to eliminate accidental or erroneous markings.

Elimination of accidental or erroneous markings

It is very important to make sure that the document does not contain other tagged headers (this can be if inserts were made into the text or it was created from several documents, as well as as a result of the "arbitrariness" of the program, which, unfortunately, sometimes happens). Check the text for tagged headers better before making content in Word 2007.

The easiest way to identify existing tag headers in the text is to use the "Document Schema" option. If no header is displayed when you open this field, then the text does not contain them. If they exist and do not correspond to the actual structure of the work, the marking must be deleted by changing the style of the marked fragment to "Normal" or by applying the "Format by pattern" tool to it, taking the text of the usual paragraph for the sample.

Creating content

So, how to make content in Word 2007? The process consists of two stages - preparing the text and directly creating an automatic list with page numbers.

Place the cursor in the place where the table of contents should begin. In the "Links" tab in the "Table of Contents" group, find the "Table of Contents" tool. After clicking on this button you will see the menu, in it you need to click on the tab, which is also called "Table of Contents" and brings up the dialog with the same name . In its options, it is easy to understand: they help to regulate the appearance and functionality of future content (presence / absence of page numbers, their location on the right side or next to the text, the number of levels, filler type, etc.).

The "Options" button will allow you to control the ability to create a table of contents based on the selected layout method. If the names were marked with styles, then the corresponding option should be ticked ("Collect table of contents using styles"), if level levels were used, then the checkmark should be opposite the option "Collect table of contents using structure levels". Usually, both options are marked by default.

Formatting content

The content text is formatted in the same way as usual, except that if you change the format of one header (content line), the program will most likely make identical changes in all other headers of the same level. On the one hand, it is very convenient, on the other, sometimes it is not required. In this case, just press the Ctrl and Z keys, and these total changes will be eliminated, and a single change will remain.

Often the question arises as to how to level the content in the "Word". For this it is most convenient to use sliders on the ruler. Place the cursor on the line of the level of content that you want to change, and move the sliders, and with them the text as required by the design of the document. If you want to change all the content, select the entire area and use the sliders to adjust the alignment.