Accounting for Computers and Software

In order to allow your company to successfully develop and expand, its head needs to keep a scrupulous record and audit all that is on the balance sheet of the enterprise. In particular, managers have to constantly think about the continuous accounting of computers and all office equipment, since computers are the main "tool of labor" of employees in the company's offices.

What kind of information is required to establish the ideal order in a computer park?

1. First of all , computer accounting involves the direct accounting of the number of machines in the offices and departments of the organization.
2. Accounting for hardware . This should include information such as the type and model of the components of each computer, their description and manufacturer, the employee assigned to the equipment, and much more.
3. Software accounting : program name, installation date, serial number or license number, version, amount of memory used, etc.

It is important not to miss a single trifle. Once you have received all this information, and also periodically checked them, you can say that the computers are registered in the organization at the proper level.

But it's one thing when it comes to a small enterprise with 5-10 computers, and the other is large companies with huge computer parks and a ramified IT infrastructure. In this case, modern managers who are striving to effectively manage the company's assets, turn to the appropriate software, which allows for continuous computer accounting and audit of all equipment and hardware in the company's network.

The program for accounting computers works as follows:

Step 1. Install the program on the administrator's computer or the IT manager.

Step 2. Scanning the enterprise LAN to discover all available computers and compiling the corresponding list.

Step 3. After the computer accounting program has created a list of hosts, you can start collecting information about the hardware and software of each individual PC. The result of this survey is a database in which all the collected information is stored. Information on each computer can be viewed, printed or compiled.

Step 4. Repeated periodic collection of information about the hardware and software to commit changes, if any.

Thus, accounting of computers and accessories allows you to lose nothing when replacing, installing new PCs or repairing them, and also in time to detect the loss of components.

Tracking changes in the software on users' computers allows you to prevent serious problems associated with installing unlicensed or, worse, cracked software, which leads to administrative, and in some cases, criminal liability.

Computer accounting allows you to create summary tables in order to find out in time which programs require updating versions, which ones to buy, which components and on which computers are obsolete and require replacement, i.e. Plan the current costs of maintaining a computer park.

Summing up a certain result, it can be confidently asserted that the appearance in the arsenal of the system administrator program for accounting computers gives him an opportunity to improve the efficiency of using expensive equipment and software, which now often play a decisive role in the final result of the entire enterprise.