Payroll: outsourcing or on their own?

Enterprises employing wage workers make monthly payroll calculations. This is one of the areas of accounting, where it is necessary to comply with the Labor, Civil and Tax Code, therefore large enterprises have in the accounting department of the department of payroll, and small firms try to have in the state the person responsible for calculating wages and deductions from it to various taxes Funds. Individual entrepreneurs with small financial turnover have a single accountant in the staff who is responsible for all the sites of registration.

The calculation of wages includes the following stages of work:

1. Processing time sheets.

2. Calculation of time worked, salary or tariff.

3. Accrual of bonuses, district coefficients, vacation and sick leave.

4. There may be a need for accrual on average earnings, for example, for business trips.

5. Accrual of personal income tax.

6. There may be settlements between the employee and other counterparties to withhold alimony, loans, fines, etc.

7. Preparation of payrolls and transfer to the bank of funds for the issuance of wages on bank cards or the transfer of statements to the cashier's office of the enterprise for the issue of wages in cash.

8. Depending on the form of accounting, contributions are made from the wage fund to the Pension Fund, the Health Insurance Fund, and the social insurance fund. Also, monthly payments to these institutions are made, taking into account the deadlines, and each quarter is reported on the charges and payments, also adhering to the deadlines.

On the one hand, the need to have an accountant dealing with this routine is obvious. On the other hand, in order to optimize costs, some enterprises switch to payroll outsourcing. This allows you to release from the state of the enterprise at least one person who previously engaged in this site. In addition, the tax system changes so quickly that a staff accountant can not always keep track of changes in accounting, hence mistakes and penalties from controlling bodies are possible.

Experts of outsourcing company are aware of all the changes, and often, in controversial situations, they can give full consultation and legal justification on the issue that has arisen. Naturally, the services of these firms have a corresponding price, but having calculated all the pros and cons, many enterprises are inclined to pay for quality services, rather than to make possible fines. In addition, the payment of software also carries an additional expense item, maintaining the same accounting through outsourcing reduces this item.

The calculation of wages by enterprises with a staff of employees is carried out with the help of specialized programs. The most popular today is 1C. But small businesses and individual entrepreneurs can not always afford to purchase software packages. In this case, it is very convenient to pay wages in Excel - a spreadsheet developed independently, based on the conditions of the wage system . It is very convenient to make formulas in the necessary columns or rows, with which you calculate the salary, both for a specific employee, and the formation of a set of charges for all employees. Having studied the possibilities of Excel tables, you can significantly simplify the task of calculating wages and save on the purchase of special programs.