Documentation of management - the basis for the successful operation of the enterprise

The document is a very capacious concept. It is used in numerous and diverse areas of people's activities, is the subject of study in many scientific disciplines. Therefore, one can not build an unambiguous definition of this concept. The meaning and significance of the document depends on which area of human activity it is used. After all, in jurisprudence with the help of a document it is possible to testify or prove anything, in historical science it is a valuable source of information about past events, and in the production and business the correctly organized documented management provision is the keystone to success, because the document here is the main medium of business information, With the help of which management decisions are recorded and transmitted . It is very important to take into account that unlike newspapers, magazines, books that contain processed information, the document is its primary source, because it is here that it is first recorded.

Fundamentals of document management support

The sphere of activity, which provides document circulation and work with official documents at the enterprise, is traditionally called office work. This term appeared in Russia in the XVIII century. And from the very beginning, the case denoted a lawsuit or an administrative matter that was decided by the authorities. Accordingly, the work related to the adoption of final decisions on these issues was designated as office work. Later, they began to call documents collected in a certain sequence and according to certain rules. About 10 years ago, the term "document management support" came to replace the office work, which means the creation of documents, documentation, that is, The recording of information on paper or other media in accordance with certain rules and standards established by various regulations and regulations, as well as the organization of the document management system at the enterprise.

You can create documents using various means of documentation. The most simple are pens and pencils, more difficult - a typewriter, tape recorder, video camera, photographic equipment, etc. Finally, at the present time computers are used to create documents, which greatly simplifies and improves not only the documentation process, but also the entire document management system. Computer technology with its extensive capabilities is currently the main and universal source of creating and storing documents, the main carrier of information.

Documentation management is also the creation of a complex multi-level document management system. It can be compared with word formation. Letters are words, and words are parts of the phrase and sentence, so the documents constitute the primary system, which is the basis of higher-level documentation systems. Without such an integrated system of working with documents, from their creation, turnover and ending with the deposit into the archive and storage, the successful operation of the enterprise, the management of production and business are impossible. It can be said that a well-organized and well-organized documented management provision is a basic necessity for the work of any enterprise, which can exist only when the document circulation system operates correctly.

Almost all employees of the institution are faced with documents in their work. Leaders with their help receive the necessary information about the activities of subordinates, coordinate their work and eliminate the problems that arise. Employees use documents to record various information that they need in their work. Therefore, it is necessary for every specialist to know what documentation management is, to understand the basics of record keeping .